Records refer to documents, files, or pieces of information that are preserved and maintained for reference, authentication, or legal purposes. They can encompass a wide range of formats including paper documents, electronic files, audio recordings, video footage, and more. Records typically contain data about specific events, transactions, or actions and are often organized systematically for ease of access.
In various contexts, records serve different functions, such as serving as historical evidence, providing compliance with regulatory requirements, or enabling organizations to track their operations and decisions. Records management involves the systematic control of records throughout their lifecycle, from creation and maintenance to disposal, ensuring they are accurate, accessible, and secure.
Common examples of records include medical records, legal documents, financial statements, and academic transcripts. The practice of maintaining accurate records is essential in many industries as it supports accountability, transparency, and informed decision-making.